The Canadian Association for HIV Research (CAHR) is accepting requests for Ancillary Events held in conjunction with the 36th Annual Canadian Conference on HIV/AIDS Research (CAHR 2027). Ancillary events must take place outside the official conference program, which runs from approximately 4:00 p.m. on Thursday, April 15, to 1:00 p.m. on Sunday, April 18, 2027.

For more information about hosting an Ancillary Event at CAHR 2027, and for Application Guidelines, please visit: www.cahr-acrv.ca/conference/ancillary-event-requests/.

To proceed with your Ancillary Event submission, please check the box below.

Please identify the name of your speakers and moderator if applicable.

Provide an event synopsis of up to 200 words that describes the event format, purpose, target audience, key participants, and any other relevant information.

Describe any participation restrictions for CAHR Conference attendees, such as invitation-only access, members-only access, or eligibility limited to researchers from a specific geographic region. The organizer is responsible for managing all pre-registration requirements, including the registration database and acceptance confirmations.

CAHR Conference Ancillary Events are closed to the general public. To invite non-Conference delegates, organizers must submit a written request to conference@cahr-acrv.ca explaining the reason and providing the estimated number of non-Conference attendees. Ancillary Events approved for non-Conference delegates may be subject to a meeting room rental fee.

If your event requires pre-registration, please provide registration instructions, such as an email contact or a link to an Eventbrite page.

If no registration details are provided, CAHR will assume that the event is open to all CAHR Conference delegates and does not require pre-registration.

Rooms will be set up to meet Conference requirements. If you need a different setup from the one listed in your confirmation email, you must arrange it directly with the venue. The event organizer is responsible for any related costs. Please enter your preferred setup below. This information will be shared with the venue for planning purposes only.

Ancillary Event organizers are responsible for all audio-visual costs. Select the equipment you expect to require below. Your selections will be shared with the CAHR 2027 audio-visual supplier for planning purposes only and do not constitute an order. You must place and confirm your order directly with the supplier.

Ancillary Event organizers are responsible for all food and beverage costs. Indicate your anticipated requirements below. The information will be shared with the venue for planning purposes only and does not constitute an order. You must place and confirm your order directly with the venue.

Does your event require Food and Beverage?

Thank you for submitting your CAHR 2027 Ancillary Event application. We will contact you if additional information is required and once an approval decision has been made.