Welcome to the online registration site for the 34th Annual Canadian Conference on HIV/AIDS Research (CAHR 2025).

How to Register

If you have submitted an abstract for CAHR 2025, your account has been created. Simply select 'Edit My Registration' below and input your email and password to log into your account.

If you have not submitted an abstract, select "Start a New Registration" below.

Edit My Registration
If you have already registered and would like to make changes to your registration, you may do so by selecting “Edit My Registration” below.

International Attendees
Please note that international attendees may be required to provide a letter of support and contact information from an HIV researcher at a Canadian institution in order to be eligible to attend CAHR 2025.

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Welcome to the CAHR 2025 registration site. Throughout this site, you will be able to register for the following:

  • CAHR 2025 Conference
  • New HIV Researcher Workshop
  • CME Accreditation
  • Saturday Evening Social

Please enter your personal contact information below and use Sentence Case (ex. John Smith) instead of all CAPITAL (ex. JOHN SMITH) or all small letters (ex. john smith) when filling in your information. Fields followed by a * are required information and need to be filled in before proceeding.

Please contact the conference secretariat at 1-604 984 6455 or via email at conference@cahr-acrv.ca for assistance.

Contact Details

Primary Address

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Public Health Safety Protocols

In an effort to support knowledge exchange and maintain the strong sense of community that has been built for decades at the CAHR Conference, the CAHR Board of Directors understands the importance of following all public health guidelines at the time of the Conference.

Accordingly, every effort will be taken to make the event a safe and healthy experience. All registrants must agree to the terms listed below in order to proceed with registration and to participate in CAHR 2025 in-person.

I understand that I will be required to follow all public health guidelines mandated by CAHR, the Conference venue, and public health officials at the time of the Conference.

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International Attendee

Individuals who reside in countries that require a visa to enter Canada will be required to describe their Canadian connection as well as provide additional information and references, as requested by the conference organizers.

Please indicate below if you need a visa to enter Canada. 

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International Attendee

Individuals who reside in countries that require a visa to enter Canada will be required to describe their Canadian connection as well as provide additional information and references, as requested by the conference organizers.  

The information to be provided includes:

  • The name and contact information of a Canadian researcher who can act as a reference;
  • An overview of the current HIV research partnership with a Canadian counterpart that will be showcased at the conference; and
  • An academic or knowledge-user CV.

Failure to provide this information in full will result in your registration not being accepted.  

 

Canadian Reference First and Last Name

Canadian Reference Email Address

Canadian Reference Phone Number

Canadian Reference Institution

Current HIV research Canadian partnership

Please provide an overview of your current HIV research partnership with a Canadian counterpart that will be showcased at the conference.

Academic or knowledge-user CV

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CAHR 2025 Registration

Please visit www.cahr-acrv.ca/conference/registration for more information on registration categories and cancellation policies.

Registration fees are quoted in Canadian Dollar ($ CAD) and fees are determined by when payment is received, not by the date of registration. Early Bird rates are available until Wednesday, March 26. Pre-registrants who pay their registration fee on or after Thursday, March 27 will be charged the regular registration fees. Daily attendance fees are not available.

Please note: Photographs will be taken during the Conference, which may be used for promotional purposes. By registering for CAHR 2025, you provide your consent for CAHR and its suppliers to use any photographs of the event for promotional purposes.

*NOTE: Community members are eligible to apply for the Community Registration Scholarships which cover the cost of registration fees for CAHR 2025. For more information on the Community scholarships visit www.cahr-acrv.ca/conference/scholarships-awards. The deadline to apply is Monday, January 6, 2025.

To register, please select your registration category and then click on “Next” to proceed.

AMOUNT
750.00
TOTAL
AMOUNT
375.00
TOTAL
AMOUNT
850.00
TOTAL
AMOUNT
425.00
TOTAL
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Student Identification

In order to proceed with your registration, proof of student/trainee status is required. Proof consists of a copy of your student ID or a letter from your institution’s Registrar verifying student/trainee status. Please ensure the enrolment year(s) is indicated.

If you are a New HIV Researcher, please supply proof that you have graduated within the past five years.

You can upload a JPEG, PDF or a word document.

Student Identification

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Evening Social

The CAHR 2025 Evening Social will be held Saturday, May 3, 2025 at the Cable Wharf in Halifax. Evening Social attendance is not included in your registration package. CAHR 2025 delegates may purchase one ticket at the Conference Attendee rate of $150. Additional tickets for guests or others interested in attending may be purchased by a Conference Attendee for $175 each. Please select the applicable box(es) below to purchase tickets to the Evening Social.

Each year, CAHR works to accommodate the needs of all conference delegates. This year, the chosen venue for the Evening Social is in an accessible building, less than 500m from the Convention Centre. Please note however, that due to physical limitations of the building, a quiet room for those seeking quieter interaction will not be available.

Attendee Ticket

AMOUNT
150.00
TOTAL

Additional Guest Ticket

AMOUNT
175.00
TOTAL

CME Certificate

The CAHR 2025 scientific program will be an Accredited Group Learning Activity as defined by the Maintenance of Certification program of The Royal College of Physicians and Surgeons of Canada.

For those wishing to receive CME Credits, please select the box below. The cost is $50, and you will receive an accreditation certificate post Conference.

Please note that CAHR 2025 will not be accredited by the College of Family Physicians of Canada.

AMOUNT
50.00
TOTAL
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New HIV Researcher Workshop

If you would like to attend the New HIV Researcher Workshop taking place on Thursday, May 1, 2025, please register below. This workshop is designed for graduate students, doctoral students, postdoctoral fellows, medical students/interns/residents, and trainees.

AMOUNT
75.00
TOTAL

The 2025 New HIV Researcher Workshop agenda is under development and may include afternoon breakout sessions. The focus of this session would be to explore the meaning and implications of conducting research with and within communities, and its evolving role in both academic and community contexts.

If a concurrent breakout session titled “Re-Imagining Community-Based Research” were to be held, would you be interested in participating in this session?

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Dietary Requirements

Special requirements

CAHR strives to host an inclusive and accessible event that enables all individuals to fully engage with the scientific program. Should you require any accommodations in order to fully engage with the live conference, please let us know in the field below. We will do our best to accommodate all requests.

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Dietary Requirements - CAHR Evening Social Guest

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Additional Information

How did you learn about CAHR 2025?

Concurrent Oral Abstract Sessions

Oral Abstract Sessions will be presented in each of the four scientific tracks. Please indicate which Oral Abstract session you are most likely to attend.

Key Populations Sessions

Key Populations Oral Abstract Sessions will also be held as concurrent sessions. Do you anticipate attending a Key Population concurrent session?

Opening Reception:

Will you attend the Opening Reception on Thursday, May 1st?

Are you a licensed Health Care Professional (HCPs are licensed physicians, pharmacists and nurses)?

Does CAHR have your permission to share your contact information with conference sponsors for HCP-related programming?

What is your occupation?

Other (Specify Here)

Have you attended a CAHR Conference before?

What are your Principal Research Interests?

Which race category best describes you?

In our society, people are often described by their race or racial background. For example, some people are considered “White” or “Black” or “East/Southeast Asian,” etc.

Which race category best describes you? 

Another race category (Another race category not described above)

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Communication Consent

Registering for the CAHR 2025 Conference gives you a one year membership for the Canadian Association for HIV Research and enables you to receive regular email updates regarding the Association. Communication may include Enewsletters, important Conference information and information about CAHR’s work. Please indicate below if you give permission for your email address to be added to the CAHR communication list.

If you select “opt-out” you will not receive communications from the CAHR Conference. If you select “opt-in”, you can stop receiving communications at any time by clicking unsubscribe in the email or by emailing conference@cahr-acrv.ca.

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Conference Code of Conduct

The Annual Canadian Conference on HIV/AIDS Research (CAHR Conference) is dedicated to providing a safe, harassment-free environment for all participants. We invite you to help us make this conference a place that is welcoming and respectful for all participants, regardless of race, gender, age, sexual orientation, disability, physical appearance, body size, national origin, ethnicity, or religion. 

As a Code of Conduct, we expect all participants (attendees, speakers, sponsors, exhibitors, organizers and volunteers) at CAHR conferences (and CAHR workshops, offsite social events, online activities and social media before, during and after the conference itself) to treat others with respect.  

Behaviours that are not respectful will not be tolerated at CAHR related events. To ensure a positive environment for all, below we have defined unacceptable behaviour and harassment, consequences of unacceptable behaviour and provided guidance on what to do if you witness or are subject to harassment at a CAHR event. 

Unacceptable Behaviour

These behaviours, in any form, will not be tolerated at the Conference:  

·         Harassment (see full definition below)

·         Intimidation, deliberate stalking or following

·         Abuse

·         Discrimination

·         Use of dehumanizing language, images, or clothing.  This includes presentations, slides, and speaker content.

·         Possession of an item that can be used as a weapon causing harm to self and/or others

 

Our definition of harassment includes:

·         Unwelcome or hostile behaviour, including verbal or written comments that intimidate, create discomfort, or interfere with a person’s participation in the conference

·         Unwelcome physical contact

·         Unwelcome sexual attention

 

If You Experience or Witness Unacceptable Behaviour 
We need your help to keep the conference community safe, accountable and responsible. If you experience or witness any forms of unacceptable behaviour, please bring your concerns to the immediate attention of conference staff via email at info@cahr-acrv.ca.

Conference staff will be happy to assist those experiencing harassment to feel safe for the duration of the conference. Thank you in advance to Conference participants for your help in keeping the event safe, welcoming and respectful for all.

Consequences of Unacceptable Behaviour
Participants asked to stop unacceptable behaviour are expected to comply immediately. Participants who violate the Code of Conduct may be expelled from the conference and related-activities without a refund and/or banned from future events at the discretion of the CAHR organizers and/or CAHR Board of Directors. 

I agree to the Conference Code of Conduct

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Summary

Below is a summary of your CAHR 2025 registration. If changes are required, please click on the “Edit” button and make adjustments. If the information below is correct, proceed to the Payment Page by clicking on ’Next”.

Cancellation, Refund and Substitution Policy

All cancellations or substitution requests must be received in writing by Sea to Sky Meeting and Association Management via email to conference@cahr-acrv.ca. Refunds for registration are available until Wednesday, March 26, 2025, and will be subject to an administration fee of $100 per person for all registration categories. As of Thursday, March 27, 2025, no refunds will be provided, however, substitutions can be made until Wednesday, April 16, 2025. Substitutions must be made at an equal or lesser registration category. No refunds will be issued for substitutions. Registrations for the Conference must be paid in full by Friday, April 11, 2025. After this date, registrations that have not been paid in full will be cancelled.
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Payment

Cheque
If you are paying by cheque, include “CAHR 2025” and the name of the registrant(s) on the cheque and make the cheque payable to Sea to Sky Meeting Management Inc. Funds are due in Canadian Dollars and must be drawn from a Canadian bank. The payment address will be included on the invoice that is sent to the email address provided in this registration upon completion of your registration. A receipt will be sent to the email address provided in this registration once payment has been received. Payments by cheque must be completed in full by Friday, April 11, 2025. After this date, registrations that have not been paid in full will be cancelled.

Credit Card: American Express, MasterCard and Visa
If paying by credit card, CAHRACRV. will appear as the vendor on your credit card statement. 

Please indicate your payment method below and if paying by credit card, please enter the requested details.

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Thank You

Thank you for registering for the 34th Annual Canadian Conference on HIV/AIDS Research (CAHR 2025) taking place May 1 - 4, 2025 in Halifax, Nova Scotia.

A confirmation email has been sent to you. If payment has been received, please consider the confirmation email as your receipt. If paying by cheque, please consider the confirmation email as your invoice. A new confirmation email will be emailed once payment has been received.

The Sutton Place Hotel Halifax is the official conference hotel and CAHR has negotiated special discounted room rates for the CAHR Conference attendees. For more information click here.

Please visit the CAHR 2025 website for important conference information including program details as they become available.

Sign up for the CAHR Newsletter to receive information on the CAHR Conference.

Follow CAHR on X, Facebook, Instagram and YouTube. Join the conversation by following  #CAHR2025 and be connected!

We look forward to seeing you in Halifax, Nova Scotia!

Kind regards

CAHR Conference Secretariat
c/o Sea to Sky Meeting and Association Management Inc.
Suite 206, 201 Bewicke Avenue, North Vancouver, BC Canada V7M 3M7

Office:  +1-604-984-6455
Email: conference@cahr-acrv.ca

CAHR 2025 Conference Website
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